Facilities Coordinator

Administrative | Sydney, Australia



Facilities Coordinator

 

Marketo provides the leading engagement marketing software and solutions designed to help marketers develop long-term relationships with customers their – from acquisition to advocacy. Marketo is built for marketers, by marketers and is setting the innovation agenda for marketing technology.


The Opportunity

You will be the first point of contact for our growing Sydney office, creating a warm and welcoming atmosphere for all of our guests and staff. In your role, you will be asked to perform a wide range of office and administrative activities to facilitate the efficient operation of the office.

 

Main Job Responsibilities

  • Manage Reception; including receiving and directing visitors and guests, answer incoming calls, receiving mail & parcels, etc.
  • Liaise with Property Management on landlord related issues
  • Manage 3rd party contractors & vendors as needed to maintain & operate the office
  • Support hiring and new hire onboarding processes for HR
  • General clerical duties including photocopying, fax, mail, office supplies, and business cards
  • Schedule and coordinate meetings
  • Coordinate and help maintain snack program
  • Coordinate catering requests
  • Maintain office lobby & conference rooms
  • Coordinate/assist with planning for various company functions: All Hands Meetings, Company Picnic, Company Events, Holiday Party, Executive Meetings, Catering, Socials, etc.
  • Assist with internal employee relocations and small construction projects

 

Requirements:

  • Superior customer service skills and orientation
  • Communicate professionally in a clear and concise manner
  • Strong organizational skills and collaborative style
  • Ability to multitask and work without direct supervision
  • Ability to prioritize responsibilities and projects
  • Attention to detail and accuracy
  • Ability to plan and manage work under time constraints
  • Ability to problem solve administrative issues
  • Proficient use of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)

 

About Marketo

Marketo provides the leading engagement marketing software and solutions designed to help marketers develop long-term relationships with their customers – from acquisition to advocacy. Marketo is built for marketers, by marketers and is setting the innovation agenda for marketing technology. Marketo puts Marketing First. Headquartered in San Mateo, CA, with offices around the world, Marketo serves as a strategic partner to large enterprise and fast-growing small companies across a wide variety of industries. To learn more about Marketo’s Engagement Marketing Platform, LaunchPoint® partner ecosystem, and the vast community that is the Marketo Marketing Nation®, visit www.marketo.com.


Marketo is an equal opportunity employer.